Last reviewed by SCSR: March 2025, Julia Cuthbertson, Chair, Professional Development Working Group (PD-WG)
Table of Contents
Mandate
As per the Standing Committee on Student Recruitment Terms of Reference (SCSR TOR), Article XIII, Section 1 — A Professional Development Working Group (PD-WG) will be struck each year to coordinate professional development for the GCSR membership.
Professional development initiatives include, but are not limited to, the following objectives:
- Exchange of information among GCSR Member institutions.
- Development and communication of common procedures, where desirable, applicable to the recruitment function.
- Introduction of new recruitment staff to their colleagues across the province and the organizational structure of the GCSR and SCSR.
- Provide opportunity for professional development though various means, including, but not limited to: Webinars, sessions at the annual OURA conference and networking opportunities.
Initiative Lead
As per the SCSR TOR Article II, Section 4h – The Chair, Professional Development Working Group (PD-WG) , is responsible for, the execution of annual onboarding, professional development, and networking opportunities, as referenced in Article XIII.
Interested Parties
| Name | Description |
|---|---|
| GCSR | The member institutions provide the mandate to the SCSR and are the first level of approval required for changes to be made to the SCSR TOR who reports to OURA. |
| SCSR | The elected Standing Committee is voted into their positions by the GCSR at the annual AGM in February and is responsible for overseeing and executing the collective initiatives stated in the TOR. |
| OUAC | The OUAC is an ex officio member of the SCSR that provides administrative support to the SCSR and typically presents onboarding information and updates to the GCSR membership. |
| Host School (if applicable) | Should The Workshop conference occur in person, the host school for a given year is determined by a rotational schedule of GCSR member institutions, managed by the SCSR and agreed upon by the GCSR. |
| Professional Development Working Group (PD-WG) | Professional Development Working Group (PD-WG) is Chaired by the elected member from the SCSR and is comprised of volunteers from the GCSR who collaborate to plan, organize and execute onboarding, professional development, and networking opportunities for the collective. |
| Sponsors (if applicable) | The PD-WG actively solicits sponsorships from external vendors to supplement registration fees and add value to the in-person conference, should it occur. |
| OURA PD Committee | The Chair, Professional Development Working Group (PD-WG) liaisons with OURA PD sub-committee to share information and assist with OURA PD activities. |
| OURA | In the event that a budget carry-forward amount is available at the end of the fiscal year, OURA has agreed to hold the money in their account, so that it is not lost in the host institution’s budget year-end processes. |
Associated Documents and Resources
Associated documents are typically passed on from the Past-Chair from the previous host to the New Co-Chairs at the conclusion of Workshop each year.
Strategic Considerations for Review
| Improvement | Consultation | Target Deadline |
|---|---|---|
| Development of New Networking Strategy | PD-WG; GCSR/SCSR | 2025 |
| Update Onboarding Resources | PD-WG; GCSR/SCSR | July 2025 |
| Implement Networking Strategy | PD-WG; GCSR/SCSR | August 2025 |
| Plan Annual Workshop | PD-WG; GCSR/SCSR | August 2025 |
Carry-over Goals for 2025
- Implement Networking Strategy
- Translate Recruitment Onboarding Manual into French
Appendix – Completed Improvements
| Improvement | Consultation | Date Completed |
|---|---|---|
| Renaming/Rebranding of the Workshop Conference | GCSR (May meeting 2018); SCSR (March meeting 2019); Past WOC Members (April 2019) | June 2019 (rebrand launch at 2019 conference) |
| Review and Formalization of the Recruitment Award Selection Process | SCSR (March meeting 2019), GCSR (May meeting 2019) | July 2019 |
| Creation of Risk Management Plan | GCSR (August meeting 2019), OUAC (November 2019) | December 2019 |
| Creation of Onboarding Resources | Recruitment Managers – Survey (May 2024); PD-WG and interested parties – Resource Development (Summer 2024); OUAC – Resource Launch (August 2024) | August 2024 |
| Development of New Networking Strategy | PD-WG – rolled out new Instagram account for recruiters | August 2024 |
| Determine Workshop Format for 2024 (and Ongoing) | SCSR and GCSR: Recruitment Managers – Format/Topics Survey (May 2024) | May 2024 (GCSR Meeting) |
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